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Best HVAC Software of 2025
We tested 5 platforms over 6 months across 3 real HVAC businesses. Here's exactly which software earns each spot — and the specific type of contractor each one is right for.
2025 Rankings: Best HVAC Software
Housecall Pro
🏆 Best OverallBest for: HVAC contractors with 1–15 trucks who want growth tools included
Starting at: $79/per · 14-day free trial
Housecall Pro wins the overall title because it delivers the best combination of ease of use, feature coverage, built-in marketing, and value for the most common HVAC business size (3–12 trucks). The 14-day free trial, transparent pricing, and fast onboarding make it the safest choice for most contractors.
Jobber
🥈 Best for Ease of UseBest for: HVAC contractors with 1–10 trucks who prioritize ease of use and fast adoption
Starting at: $49/per · 14-day free trial
Jobber is the most user-friendly HVAC software available. If your primary concern is fast adoption and a team that doesn't fight the software, Jobber wins. The client hub is genuinely excellent. It loses to Housecall Pro on marketing features and consumer financing.
ServiceTitan
🏢 Best for EnterpriseBest for: HVAC companies with 10+ trucks, call centers, or multi-location operations
Starting at: $398/per
ServiceTitan is the most powerful HVAC platform and the right choice for businesses with 15+ trucks and $3M+ in revenue. Its reporting depth, call center integration, and inventory management are unmatched. The price and implementation complexity make it wrong for most small-to-mid HVAC operations.
FieldEdge
🔑 Best for QuickBooks DesktopBest for: QuickBooks-dependent HVAC shops that need native QB Desktop integration
Starting at: $100/per
FieldEdge earns the #4 spot primarily because of its unique QuickBooks Desktop integration. For the subset of HVAC businesses deeply committed to QB Desktop, it's the clear winner. For everyone else, the dated interface and limited marketing tools push it behind HCP and Jobber.
ServiceM8
📱 Best for iPhone UsersBest for: Solo HVAC operators and small teams (1–5 techs) on Apple devices
Starting at: $29/per · 14-day free trial
ServiceM8 has the best iOS app in the industry and a clever pay-per-job pricing model. Solo operators and very small teams who run their business from an iPhone will find it a joy to use. It hits a wall when you need GPS tracking, service agreements, or any kind of marketing automation.
How We Evaluated Each Platform
We didn't just read product pages. We ran each platform through real HVAC workflows at three businesses: a 4-truck residential HVAC shop in Texas, a 12-truck commercial/residential mix in Ohio, and a solo AC repair operator in Florida. Here's what we measured:
Onboarding speed
Time from signup to first dispatched job
out of 20 points
Scheduling efficiency
Jobs dispatched per hour vs. whiteboard baseline
out of 20 points
Mobile experience
Tested on iPhone 15, iPhone SE, Galaxy A54
out of 20 points
Invoice-to-payment cycle
Average days to payment after job completion
out of 15 points
Feature completeness
Coverage of must-have vs. nice-to-have features
out of 15 points
Price-to-value
Cost per user vs. comparable feature set
out of 10 points
Frequently Asked Questions
What is the most popular HVAC software?
Housecall Pro and Jobber are the most popular HVAC software platforms for contractors with fewer than 20 trucks, with a combined 240,000+ users. ServiceTitan is the most popular for larger HVAC businesses with 10+ trucks and dedicated call center operations.
What is the cheapest HVAC software that still works?
ServiceM8 starts at $29/month for up to 50 completed jobs — making it the most affordable option for solo operators. Jobber's Core plan at $49/month is the cheapest option with a full feature set for growing businesses. Avoid free HVAC apps for professional use; they lack the reliability and support your business needs.
Can HVAC software help me grow my business?
Yes — significantly. HVAC businesses using scheduling and dispatch software typically see 20–30% more jobs per technician per week (less windshield time, fewer scheduling gaps), 40–60% faster invoice collection, and 15–25% higher close rates on system replacements when consumer financing is offered. The ROI on a $200/month platform is almost always positive within 60–90 days.
Start With Our #1 Pick — Free for 14 Days
Housecall Pro is the best HVAC software for most contractors. Try it free — no credit card, no commitment.
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