Affiliate disclosure: Some links on this page are affiliate links. If you sign up through our links, we may earn a commission at no extra cost to you. This doesn't affect our ratings or recommendations. Read our full disclosure.
Best HVAC Scheduling Software (2025)
Scheduling chaos kills HVAC businesses. Double-bookings, no-shows, and techs sitting idle between calls cost you money every single day. Here's the scheduling software that actually fixes it.
The Scheduling Problem Every HVAC Contractor Knows
The average HVAC dispatcher loses 90 minutes per day coordinating via phone calls and texts. Technicians spend 15–20% of their day driving between jobs that could have been routed more efficiently. Customers wait on 2-hour windows that expand to 4. A proper scheduling platform reduces dispatcher call volume by 60%, cuts drive time by 18%, and eliminates double-bookings entirely.
What Makes Great HVAC Scheduling Software?
Real-time dispatch board
See all technicians and their current job status on one screen. Drag-and-drop to reassign without making a single phone call.
GPS truck tracking
Know where every truck is at all times. Dispatch the nearest available tech, not whoever you happen to reach first.
Customer notifications
Automated texts with tech ETA and profile stop the 'where's my technician?' calls that eat your dispatcher's time.
Mobile-first tech view
Techs see their schedule, job details, and customer history on their phone. No more calling the office for an address.
Work request intake
Booking requests from your website, Google, or inbound calls flow directly into unscheduled jobs — no data entry.
Calendar sync
Block time for parts runs, training, and maintenance without cluttering your tech schedule with admin tasks.
Best HVAC Scheduling Software Ranked
Housecall Pro
Scheduling score
9.5/10
Housecall Pro's dispatch board is the best visual scheduling tool in HVAC software. Technicians appear as columns, jobs as draggable blocks, and the whole board updates in real time. The GPS integration (via Verizon Connect add-on) shows live truck locations directly on the board — so dispatchers know exactly who to assign without calling anyone.
ServiceTitan
Scheduling score
9.2/10
ServiceTitan's scheduling is powered by machine learning that recommends the best technician for each job based on skill set, location, and availability. Combined with call recording and automatic customer history lookup, it's the most powerful scheduling system — but requires significant setup time and training.
Jobber
Scheduling score
8.7/10
Jobber's scheduling is intuitive and clean, with a week/day view that shows all techs at a glance. Work requests from your website automatically appear as unscheduled jobs. The only gap: no native GPS tracking means dispatchers rely on texts or calls to know tech locations.
FieldEdge
Scheduling score
8.2/10
FieldEdge includes GPS tracking in its standard plan — a genuine advantage over Jobber at a similar price. The dispatch board is functional but visually dated compared to newer platforms. For QuickBooks Desktop users, the real-time sync between dispatch and accounting is a meaningful time-saver.
ServiceM8
Scheduling score
7.8/10
ServiceM8's scheduling works beautifully on iPhone and iPad, including offline mode for techs without cell service. The dispatch board is simpler than competitors but handles the core use case well. Major limitation: no GPS tracking, so you can't see where technicians are in real time.
Stop Scheduling by Phone. Start Dispatching Digitally.
Try Housecall Pro — the best HVAC scheduling software for 1–15 truck operations. 14-day free trial.
Try Housecall Pro Free →